Single site funding support for COVID-19 impacted areas in Queensland

Given the current number of COVID-19 cases in South East Queensland and following the declaration of a COVID-19 hotspot by the Australian Government Acting Chief Medical Officer, Professor Michael Kidd, to include the South East Queensland areas, workers at residential aged care facilities in impacted areas are asked to limit their work to a single facility to reduce the risk of transmission and protect workers and residents.

Australian Government grant funding is now available to support implementation of these arrangements in the above areas during an initial two-week period, from 31 July to 14 August 2021.

Click here to read the full document

Updated: 01 August 2021

Single site funding support extended for COVID-19 impacted areas in New South Wales and Victoria

In recognition of the extended COVID-19 hotspot declaration from the Australian Government Acting Chief Medical Officer, Professor Michael Kidd, single site workforce arrangements and Australian Government support funding is being extended to 11 September for all local government areas across Greater Sydney, including the Blue Mountains, Central Coast, Wollongong and Shellharbour.

Click here to read the full document

Updated: 30 July 2021

Template Memo to staff on single site work and the Guiding Principles

Template Memo to staff on single site work and the Guiding Principles

Click here to read the full document

Updated: 30 July 2021

Single site workforce arrangements and funding support for central New South Wales

Given the current number of COVID-19 cases in central NSW and following the declaration of a COVID-19 hotspot by the Australian Government Chief Medical Officer, Professor Paul Kelly to include the Orange City Council, Blayney Shire Council and Cabonne Shire Council, workers at residential aged care facilities in impacted areas are asked to limit their work to a single facility to reduce the risk of transmission and protect workers and residents.

Australian Government grant funding is now available to support implementation of these arrangements in the central NSW areas during an initial two week period, from 21 July to 4 August 2021.

Click here to read the full document

Updated: 23 July 2021

Single site workforce arrangements and funding support for impacted areas of South Australia

Given the current number of COVID-19 cases in Adelaide and following the declaration of a COVID-19 hotspot by the Australian Government Chief Medical Officer, Professor Paul Kelly to include the Metropolitan Adelaide area, workers at residential aged care facilities in impacted areas are asked to limit their work to a single facility to reduce the risk of transmission and protect workers and residents.

Australian Government grant funding is now available to support implementation of these arrangements in the Metropolitan Adelaide area during an initial two week period, from 20 July to 3 August 2021.

Click here to read the full document

Updated: 21 July 2021

Single site funding support for COVID-19 impacted areas widened in Victoria

Given the increasing number of COVID-19 cases in Melbourne and following the widened declaration of a COVID-19 hotspot by the Australian Government Chief Medical Officer, Professor Paul Kelly to include the Bass Coast Shire, including Phillip Island, and the Mildura local government area, workers at residential aged care facilities in impacted areas are asked to limit their work to a single facility to reduce the risk of transmission and protect workers and residents.

Click here to read the full document

Updated: 20 July 2021

Single site workforce arrangements and funding support for Greater Melbourne in Victoria

Given the increasing number of COVID-19 cases in Melbourne and following the declaration of a COVID-19 hotspot by the Australian Government Chief Medical Officer, Professor Paul Kelly, workers at residential aged care facilities in impacted areas are asked to limit their work to a single facility to reduce the risk of transmission and protect workers and residents. Australian Government grant funding is now available to support implementation of these arrangements in Victoria during an initial two week period, from 16 July to 30 July 2021.

Click here to read the full document

Updated: 16 July 2021

Single site funding support extended to 14 August in affected regions in New South Wales

In line with recent announcements from the Australian Government Chief Medical Officer, Professor Paul Kelly, single site workforce arrangements and Australian Government funding is being extended to all local government areas across Greater Sydney, including the Blue Mountains, Central Coast, Wollongong and Shellharbour. Workers at residential aged care facilities in these areas are asked to continue to limit their work to a single facility to reduce the risk of transmission and protect workers and residents until at least 14 August 2021.

Click here to read the full document

Updated: 16 July 2021

Tips for continuity of care during workforce disruption including topics such as;

  • Clinical Governance Framework
  • Staff Skills Mix
  • Monitoring
  •  Mentoring
  • Risk Assessment and Management
  • Strengthening Local Networks

Click here to read the full document

Updated: 12 May 2021

Initial 14/10/20 Updated 23/0/21 Guiding Principles for Residential Aged Care - Single Site and DHHS PSRAC position

In response to the COVID-19 situation in Victoria, a range of measures have been put in place to limit the risk of outbreaks in residential aged care facilities. This includes single site workforce arrangements to limit workers of residential aged care facilities from working across multiple sites. There are different arrangements for private and public service residential aged care facilities.

Click here to read the full document

Updated: 23 July 2021

FAQs – Preparing for the Cessation of the Guiding Principles

FAQs – Preparing for the Cessation of the Guiding Principles

Click here to read the full document

Updated: 17 June 2021

Update for Single site funding support for COVID-19 impacted areas of New South Wales

The following advice in relation to the ongoing situation with Covid 19 in Sydney, NSW, has been received from Department of Health on 05 July 2021.

Click here to read the full document

Updated: 06 July 2021

Transition out of Guiding Principles for Residential Aged Care: Melbourne

On 27 May 2021, the Guiding Principles of Residential Aged Care – Keeping Victorian Residents and Workers Safe, were implemented for Greater Melbourne. The Guiding Principles Support Hub and grant funding for service providers relating to their transition to single site operations in the Melbourne Metropolitan region were implemented for an initial 2-week period from 27 May, and later, extended to 8 July 2021

Click here to read the full document

Updated: 06 July 2021

Single site funding support extended to additional regions in New South Wales

The following advice in relation to the developing situation with Covid 19 in Sydney, NSW, has been received through Department of Health BIDS on 26 June 2021.

In line with recent announcements from the New South Wales’ Government, single site workforce arrangements and Australian Government funding is being extended to all local government areas across Greater Sydney, including the Blue Mountains, Central Coast, Wollongong and Shellharbour.

Click here to read the full document

Updated: 28 June 2021

Single site funding support for COVID-19 impacted areas of New South Wales

The following advice in relation to the developing situation with Covid 19 in Sydney, NSW, has been received from Department of Health on 26 June 2021. Refer to DoH BIDS announcement for further information.

Click here to read the full document

Updated: 26 June 2021

Single site funding support for COVID-19 impacted areas of New South Wales

The following advice in relation to the developing situation with Covid 19 in Sydney, NSW, has been received from Department of Health through a BIDS notice on 23 June 2021.

Click here to read the full document

Updated: 23 June 2021

Single Site Employment Research Report: Single Site Employment during COVID-19 in Residential Aged Care Facilities, A Multi Stakeholder Perspective

Citation:

Jepsen, D. and Barker, T., COVID-19 reveals: Multi-stakeholder perspectives on single site employment Guiding Principles in Residential Aged Care Facilities, Discussion and Roadmap, Aged & Community Services Association, December 2020

This research was commissioned in October 2020 by Aged and Community Services Australia (ACSA) on behalf of the sector-led consortium. Professor Denise Jepsen and Toni Barker thank Dr Kate Booth for her literature review skills, and all who participated in the study, providing their time, opinions and ideas generously.

This paper presents observations, opinions, learnings, suggestions and recommendations from our 70+ interviews with stakeholders in October and November 2020, a review of the relevant literature and a scan of international RAC sector human resource (HR) practices during COVID-19. It is intended to help the sector to rapidly and effectively ramp up for future COVID-19 or other highly infectious situations, and to prompt policy and decision making discussion with governments and other stakeholders both in Australia and internationally. It is also intended to assist in identifying further research and collaboration opportunities to effect change and assist sector performance.

Click here to read the full document

Updated: 06 July 2021

Single site arrangements for COVID-19 impacted areas of Greater Melbourne further extended to 8 July 2021

Single site arrangements for COVID-19 impacted areas of Greater Melbourne further extended to 8 July 2021

Click here to read the full document

Updated: 21 June 2021

Guiding Principles for residential aged care – keeping Victorian residents and workers safe

Single site funding support extended for COVID-19 impacted areas of Victoria.

Single site arrangements for COVID-19 impacted areas of Greater Melbourne extended to 24 June 2021

Click here to read the full document

Updated: 08 June 2021

Transitioning to Single Site Operations – Information for RACF Providers in Melbourne Metropolitan

Click here to watch the Webinar..

Updated: 03 June 2021

Transitioning to Single Site Operations – Information for RACF Providers in Melbourne Metropolitan

Click here to read the full document

Updated: 02 June 2021

On 27 May 2021, the CMO has declared Greater Melbourne to be a hotspot for Commonwealth Government purposes. The statement is available on the Health website: https://www.health.gov.au/news/greater-melbourne-declared-a-hotspot-for-commonwealth-support

Click here to read the full document

Updated: 29 May 2021

Service Providers are reminded funding applications for SSE related to application of Guiding Principles in Covid 19 Commonwealth declared hotspots are due by 30 June 2021.

Click here to read the full document

Updated: 20 May 2021

In response to the increased number of COVID-19 cases in Queensland, the Commonwealth Chief Medical Officer has declared greater Brisbane region as a COVID-19 hotspot. Australian Government grant funding is now available to support aged care providers to implement single site arrangements. This supports the Queensland Government’s Aged Care Direction (No. 25) which recommends that residential aged care providers limit their staff to working at one site.

Click here to read the full announcement

Last Updated: 31 March 2021

On 13 March 2021, the Queensland Government issued Aged Care Directions No. 25 which recommends that the operator of a residential aged care facility ensure, to the extent possible, that employees, contractors, volunteers and students do not work across multiple care facilities. Single site working arrangements means limiting workers to work from only one site to mitigate the risk of unintentionally spreading COVID-19 between residential aged care facilities (RACFs).

Click here to read the full Fact Sheet.

Last Updated: 31 March 2021

This program is now closed for new referrals

Counselling Support

COUNSELLING FOR AGED CARE WORKERS IMPACTED BY COVID 19 HOTSPOTS

The Federal Government, industry, peak bodies and unions are working together to help reduce the spread of COVID-19 infections in residential aged care facilities.

On Monday 27 July 2020, industry released The Guiding Principles for residential aged care – keeping residents and workers safe (the Principles) with the support of Government, peak bodies and unions.

The principles were first enacted in Victoria in July 2020 to inform the transition to single site employment in residential aged care and have now been used in several hotspots across Australia.

Support is available to aged care workers whose regular working arrangements have changed as a result of the Principles. These workers can get free counselling services from Converge International.

Converge International will deliver up to five free counselling sessions per person. Services include employee and manager support, career guidance, financial counselling and family support.

Phone 1800 697 327 (free call) or visit www.convergeinternational.com.au to book an appointment. Make sure you state that you are from the “Residential Aged Care Workforce” when booking.

In addition, a Support Hub is available for  Aged Care providers using the Principles. The Guiding Principles Support Hub by ACSA and LASA is available by phoning 1800 491 793 (free call).

Resources for Victoria, NSW and QLD

Commonwealth Department of Health has made the following announcement today through a Bulk Information Distribution Service (BIDS) message. There are a number of key themes in the message however the below information relates to RAC Single Site Employment

Click here to read the full Fact Sheet.

Last Updated: 16 February 2021

Support for Aged Care Workers in Covid-19 –  Funding Application Spreadsheet – Template

To download the latest template  click here

updated 1 February 2021

Transition of Guiding Principles for Residential Aged Care – Victoria, NSW, QLD

Funding support for single site arrangements is ending.

Click here to read the full Transition message.

Updated: 24 January 2021

FAQ

Download the latest FAQs – Preparing for the Cessation of the Guiding Principles

(current as at the 24 January 2021) 

VIC, NSW QLD – Frequently Asked Questions PDF Document

Resources for QLD

On 8 January 2021, the Queensland Government issued Aged Care Direction (No.18), which recommends that the operator of a residential aged care facility ensure, to the extent possible, that employees, contractors, volunteers and students do not work across multiple care facilities (this requirement has continued into Aged Care Directions No. 19, 11 January 2021). Single site working arrangements means limiting workers to work from only one site to mitigate the risk of unintentionally spreading COVID-19 between residential aged care facilities (RACFs).

Click here to read the full Fact Sheet.

Last Updated: 12 January 2021

This fact sheet should be read in alignment with the latest Queensland Government Health Directions.

Resources for NSW

The safety of residents and workers in residential aged care is the highest priority. These principles are designed to minimise the potential risk of workers unintentionally transmitting COVID-19 either by attending work while experiencing symptoms, or working across multiple sites.

Advisory Group Endorsement: 22/12/20

Click here to read the Guiding Principles for residential aged care – keeping NSW residents and workers safe

Template Letter 1 – Employees who choose to remain at facility (Guiding Principles for residential aged care) NSW

Click here to download the latest Template

Template Letter 2 – Employees who choose to work at other facility (Guiding Principles for residential aged care)

Click here to download the latest Template

Template COVID Workforce Management Policy and Form – NSW

Click here to download the latest Template

Template for communication to staff on single site and the NSW Guiding Principles – NSW

Click here to download the latest Template

Secondary Employment Template – NSW

To download the latest NSW Secondary employment template  click here

updated 22 December 2020

Resources for VICTORIA

In response to the COVID-19 situation in Victoria, a range of measures have been put in place to limit the risk of outbreaks in residential aged care facilities. This includes arrangements to limit workers of residential aged care facilities from working across multiple sites. There are different arrangements for private and public service residential aged care facilities.

 

Click here to read the full message

The safety of residents and workers in residential aged care is the highest priority. These principles are designed to minimise the potential risk of workers unintentionally transmitting COVID-19 either by attending work while experiencing symptoms or working across multiple sites. This aims to reduce the overall risk of outbreak at any given site as well as reducing the health risk for individual residents and workers in Victorian aged care homes, located in hotspots areas.

 

Click here to read the full message

The ‘Guiding Principles for residential aged care – keeping Victorian residents and workers safe’ (the Principles) have been in place since 27 July 2020 to reduce the risk of COVID-19 spreading among aged care residents and workers. Based on current case numbers in the community and within aged care residents and staff in Melbourne and Mitchell Shire, the risk of infection is now considered low. The Australian Government would like to thank the residential aged care sector for its hard work to achieve this.

Click here to read the full message on the Transition of Guiding Principles for Residential Aged Care in Victoria

In July 2020, the Guiding Principles of Residential Aged Care – Keeping Victorian Residents and Workers Safe, was developed through a sector led process. They acknowledge that safety of workers and residents in residential aged care during the Covid-19 pandemic are of the highest priority. These principles have sought to mitigate risks related to the working of staff across multiple sites. The adoption of the principles has been voluntary, however, most providers have implemented the recommended changes.

Click here to read the full message

A new set of Frequently Asked Questions have been developed to support workers and providers prepare for the Cessation of the Guiding Principles.

Click here to download the latest FAQs – Preparing for the Cessation of the Guiding Principles

TEMPLATE – Guiding Principles for Residential Aged Care – [For employees who chose to remain at facility – for use by a primary employer]

Click here to download the latest Template

TEMPLATE – Guiding Principles for Residential Aged Care – [For employees who chose to remain at facility – for use by a secondary employer]

Click here to download the latest Template

Employers and Unions are reaching out to aged care workers who have questions or concerns surrounding the recently extended SACWIC support grant. The funding opportunity was scheduled to expire on 25 September 2020, however, it has been extended to 26 October 2020. It may be extended further if required and the Support Hub will be regularly updated to advise of any changes to this

Click here to download the poster

Read the latest  ANMF article Single site employment update – extended to 26 October 2020 here

  • The Business Advisory Service (BAS) program was launched on 15 October 2019 with funding of $7.411 million until 30 June 2021.
  • BAS is provided by PricewaterhouseCoopers, and offers free independent business review and advice to providers on ways to improve their business management and financial strategies.
  • Providers can seek support across the following areas (but not limited to):
    • Human resources and workforce planning
    • Budgeting and forecasting
    • Costing and pricing of services
    • Cash flow management
    • Governance
    • Risk Management
    • Sales and marketing
    • Investment management
    • Property and asset management
  • Support is provided across two Tiers of service:
    • Tier 1 – up to 5 business days; desktop review
    • Tier 2 – up to 9 business days; more in-depth support including a site visit; however due to COVID-19, this is currently done by video or teleconference
  • BAS is available to residential care and home care service providers, including local government providers.
  • BAS prioritises providers at risk from financial stress such as providers operating in rural and remote locations and smaller providers.
  • Further information about the program including how to apply and frequently asked questions can be found at: https://www.pwc.com.au/health/aged-care-advisory.html
  • In January 2020, the Australian Government made available up to $42.93 million in grant funding over two financial years in 2019-20 and 2020-21 to assist residential aged care providers in financial difficulty and with limited access to financial support.
  • The fund provides financial assistance to eligible residential aged care providers with limited access to other financial support.
  • There are three streams of grant funding:
  • Business Improvement – supporting a provider to go through a process of business improvement
  • Sale of a Facility – supporting the sale of the residential aged care facility to another provider
  • Closure of a Facility – where no other options exist, supporting the orderly and safe close down of a residential aged care facility.
  • The fund prioritises small to medium sized providers (generally less than seven facilities) in regional, rural and remote areas.
  • For more information, and to submit your application form, refer to Grant Opportunity GO3410 on the GrantConnect website.
  • Applications close at 2:00pm AEST on 30 April 2021.
  • Any questions about the program can be sent to: bif@health.gov.au

To find the latest responses to frequently asked questions download the full document here

Updated 5 January 2021

Last updated 14/10/20

The safety of residents and workers in residential aged care is the highest priority. These principles are designed to minimise the potential risk of workers unintentionally transmitting
COVID-19 by working across multiple sites and, by extension, reducing the overall risk of outbreak at any given site and also reducing the health risk for individual residents and workers in Victorian aged care homes, located in hotspots..

You can find the latest Guiding Principles for Residential Aged Care guidelines (date 14 October 2020) here.

Support for Aged Care Workers in COVID-19 (SACWIC) Cost Calculator:

current as of 9 September 2020

This document is required to be submitted with the on-line application form under the GO03844 COVID-19 Aged Care Support Program for approved Residential Aged Care, National Aboriginal and Torres Strait Islander Flexible Aged Care Program (NATSIFACP) and Home Care providers. Please refer to the GO03844 COVID-19 Aged Care Support Program Grant Opportunity Guidelines for eligibility and supporting documentation requirements.

To download the Cost Calculator click here

Support for Aged Care Workers in COVID-19 (SACWIC) Application Spreadsheet: The information provided in this document will inform the amount of funding requested for the grant opportunity.        This document is for both Residential and Home Care providers. There are three sections to the spreadsheet:

  • Funding requested to support employees with additional hours, and ensure access to sufficient number of workers
  • Funding requested to support aged care workers who need to take leave for testing, quarantine, self-isolation, experiencing symptoms or being diagnosed as COVID-19 positive and who don’t have access to or adequate personal leave provisions
  • Funding request to engage and train additional staff where existing employees are unable to work due to self-isolation requirements

To download the latest Application Spreadsheet click here

updated 15 October 2020

Link to online application form: This is the link to the Australian Government Dept. of Health COVID-19 Aged Care Support Program – Support for Aged Care Workers in COVID019 Application form along with other relevant grant submission information.

Date Issued: 8 January 2021

This addendum is issued as an amendment to Grant Opportunity GO4215.

Download the full Addendum Number 10 here 

To download the Support for Aged Care Workers in COVID-19 Grant Opportunity Guidelines GO4215 (updated January 2021)  click here

Date Issued: 4 September 2020

This addendum is issued as an amendment to grant opportunity GO4215.  The amendment covers changes to:

  • GrantConnect GO4215 advertisement
  • The closing date of the grant opportunity in the Grant Opportunity Guidelines
  • The Date guidelines released in the Grant Opportunity Guidelines
  • Examples of eligible workforce costs under SACWIC in the Grant Opportunity Guidelines
  • Funding calculations under funding stream 2 in the Grant Opportunity Guidelines
  • Dates for the Guiding Principles in the Grant Opportunity Guidelines
  • The dates of the designated hotspots in Appendix 1 in the Grant Opportunity Guidelines
  • The funding calculations in Appendix 2 in the Grant Opportunity Guidelines

Download the full Addendum Number 4 here 

To download the Support for Aged Care Workers in COVID-19 Grant Opportunity Guidelines GO4215  click here

Date Issued: 18 August 2020

This addendum is issued as an amendment to grant opportunity GO4215.

Support for Aged Care Workers in COVID-19 (SACWIC) Application Spreadsheet: The information provided in this document will inform the amount of funding requested for the grant opportunity.               This document is for both Residential and Home Care providers. There are three sections to the spreadsheet:

  • Funding requested to support employees with additional hours, and ensure access to sufficient number of workers
  • Funding requested to support aged care workers who need to take leave for testing, quarantine, self-isolation, experiencing symptoms or being diagnosed as COVID-19 positive and who don’t have access to or adequate personal leave provisions
  • Funding request to engage and train additional staff where existing employees are unable to work due to self-isolation requirements

Support for Aged Care Workers in COVID-19 (SACWIC) Grant Opportunity Guidelines

updated January 2021

These guidelines contain information relating to the Support for Aged Care Workers in COVID-19 (SACWIC) Grant Opportunity. It is important that providers carefully review the guidelines  document before applying for a grant.

This grant opportunity is designed to minimise the risk of an infection occurring in the aged care sector. The purpose of the SACWIC grant opportunity is to minimise the risk of infection to aged care workers, residents and other consumers of aged care services.

This grant program will also enable providers located in the hotspots identified in Appendix 1 to implement the decision by the Fair Work Commission in relation to Paid Pandemic Leave3 for the Aged Care Award 2010, the Nurses Award 2010 and Health Professionals and Support Services Award 2020 (Health Professionals Award).  The SACWIC grant opportunity will be available for eligible activities from 15 July 2020 through to 31 May 2021

It is important that you read the Guidelines document before applying for a grant.

Support for Aged Care Workers in COVID-19 (SACWIC) Letter of Agreement 

Date Issued: 9 September 2020

Date Issued: 9 September 2020

This Addenda is issued as an addenda to grant opportunity for the COVID-19 Aged Care Support Program.

Download the new GO3844 – Addenda Number 4  here 

To download the Support for Aged Care Workers in COVID-19 Grant Opportunity Guidelines GO4215  click here

The Australian Government recognises Australia’s aged care workers are an important part of our aged care system and supporting them during the COVID-19 pandemic is critical. This fact sheet provides information on paid pandemic leave for aged care workers and guidance for providers to implement these changes to help stop the spread of COVID-19.

Download the full document here

To find out more on how the Australian Government COVID-19 response will provide travel and accommodation support for aged care workers from interstate or regional areas to work in designated COVID‑19 areas in Victoria (currently metropolitan Melbourne and Mitchell Shire) or for local workers in these areas to minimise their exposure to the community or on public transport click here

FAQ

To find out further information regarding eligibility criteria for the Victorian and Commonwealth Government payments for workers should they require isolation due to exposure to COVID-19 or contract COVID-19 click here

Leading Age Services Australia Ltd (LASA) has established an online PPE portal with available PPE from third party suppliers for purchase.

Please note that while LASA will undertake some basic screening of the suppliers that they list, you are responsible for undertaking your own due diligence regarding the products you purchase.

Currently for sale:

  • Gloves
  • Antibacterial Wipes
  • Labcoats
  • Aprons
  • Bouffant Caps
  • PPE Organisers
  • Boot Covers
  • Single use Gowns
  • Single use surgical masks
  • Face Shields
  • Hand Sanitiser (variety of sizes) including wall mounted and automated dispensers

Information and the order form can be found at PPE Order Portal

From 11.59pm Wednesday 5 August 2020, workplaces in Melbourne must be closed unless the workplace is part of a permitted/essential service.

This means employers that require their staff to attend a work site must issue a worker permit to their employees – this is the employer’s responsibility. Information and the form can be found at https://www.vic.gov.au/worker-permit-scheme

Single Site Grant Funds Webinar Presentation

To access the Guiding Principles presentation click the link below

Single Site Grant Funds Webinar

Single Site Grant Funds Webinar

Guiding Principles Support Webinar Presentation

Guiding Principles Support Webinar first page

To access the Guiding Principles presentation click the link below

Guiding Principles Support Hub webinar

Guiding Principles Support Webinar Video

Residential aged care facilities should follow these steps in order, following the identification of a COVID-19 positive case. The Communicable Diseases Network Australia (CDNA) has developed national guidelines for the prevention, control and public health management of COVID-19 outbreaks in residential care facilities. You can find the CDNA guidelines here.

This letter explains the Guiding Principles for Residential Aged Care and can be used to assist communication with your staff.

This is a template letter the primary employer can utilise to confirm the temporary employment arrangement with employees who have elected them as their only employer for the designated period.

This is a template letter the secondary employer/s can utilise to describe the temporary arrangement with employees who have elected to work for another employer as their primary employer for the designated period.